Last Updated: September 2026
1. Introduction
We are committed to protecting your privacy. This policy explains how we handle your information for the 2026 Asia-Pacific Conference on Population Ageing website.
2. Registration Data & Data Sharing
We collect your name, email, affiliation, dietary preferences, and passport details to manage your participation and logistics.
- Data Transfer: As the Conference Secretariat, we collect this information on behalf of HelpAge International (the "Host"). Upon completion of the event, your registration data will be securely transferred to the Host for official record-keeping and reporting.
- Retention: The Secretariat retains your data for one year. The Host will retain the data according to their institutional policies; specific contact details for the Host's data controller will be provided in the final conference report.
3. Informational External Links
For your convenience, our website provides links to third-party sites (e.g., official visa information or conference venue websites). We do not control these sites and are not responsible for their privacy practices. We recommend reviewing their policies when you visit them.
4. Your Rights & Data Security
We adhere to GDPR principles to ensure your data is handled lawfully and transparently. We use secure, encrypted methods for storing and transferring data to prevent unauthorised access. You have the right to access, correct, or request the deletion of your personal information at any time by contacting us.
5. Cancellation Policy
- Registration fees are non-refundable.
- If you are unable to attend, a substitute delegate may attend in your place at no additional cost, subject to the change being made within the registration period (by 31 May 2026).
- Bank charges incurred while processing the refund shall be totally borne by the participant.
6. Contact Us
If you have questions about your data or this policy, please contact us at: [email protected]
